MyPay Payslip Portal - Privacy Policy

1. Who We Are

This Payslip Portal ("MyPay Portal") is operated for Local Authorities in Ireland, by RW Pierce (Ireland) Limited. The portal provides secure electronic access to your payslips, pension statements, and related payroll documents.

2. What Data We Collect

We collect and process the following data to provide you with access to your payslip portal:

• Your name and contact details (such as email and mobile number)
• Your payroll number or employee/pension number
• Your payroll, payslip, or pension statement data as provided by your employer/pension administrator
• Login and activity logs for security and audit purposes

3. How We Use Your Data

Your data is used to:

• Provide secure access to your payslip and payroll information
• Send you notifications and account-related communications
• Support, administer and improve our service
• Meet our legal and regulatory obligations

4. Lawful Basis

Data is processed in compliance with the General Data Protection Regulation (GDPR) and Irish data protection law, primarily under Article 6(1)(c) (compliance with a legal obligation), Article 6(1)(e) (public task), or Article 6(1)(b) (performance of a contract), as appropriate for public sector employers and pension administrators.

5. Sharing and Transfers

Your data will only be shared with:

• Your employer or pension administrator
• Authorised payroll and IT service providers who operate under contract and strict confidentiality
• Authorities where required by law

Your data is stored securely in Ireland or the EU.

6. Retention

Payslip and payroll data is retained for 12 months, to provide ongoing access to your records.

7. Your Rights

You have rights to access, rectify, and (in certain cases) erase your data. To exercise your rights, contact your employer’s payroll department.

8. Security

We use appropriate technical and organisational measures to keep your data secure, including encryption, strong authentication, and regular security reviews.

9. Contact

For data protection queries, contact your employer’s Data Protection Officer.

Last updated: August 2025

This Privacy Policy may be updated from time to time. Please check this page for the latest version.